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UKAD Athlete Information Notice

Doping Control Related Data

In the context of Doping Control activities conducted by UKAD you will be asked to sign a UK Anti-Doping (UKAD) Doping Control Form for the processing of Doping Control-related data. This notice explains how your Doping Control-related data will be used and processed.

The UKAD Doping Control Form should be read in conjunction with this Information Notice.

Uses of data

• Your Doping Control-related data will be used to further the legitimate interests of harmonised, coordinated and effective anti-doping programmes for detection, deterrence and prevention of doping. This includes, for example, the planning, targeting, coordination and organisation of anti-doping tests, the collection and analysis of intelligence information, the analysis of Samples, the creation of a blood passport (Athlete Biological Passport), the evaluation and granting of Therapeutic Use Exemptions (TUE), the conduct of hearings and appeals, and the publication of sanctions.  Where the information we collect is your health data, we will initially process the data on the basis of your consent. In some circumstances, we will be able to rely on a different legal ground to hold this data, such as the establishment of legal claims.

• Some personal information related to you will be used and processed by us through the anti-doping administration and management system (ADAMS), a web-based data management system developed and administered by the World Anti-Doping Agency (WADA) in its role as central clearinghouse for anti-doping information.

• ADAMS may be used for scheduling In- and Out-of-Competition Testing and managing related information, including TUEs, information related to Athlete whereabouts, information about the results of Sample analysis, and sanctions-related information relevant to individual Athletes.

• WADA relies upon ADAMS to fulfil its responsibilities under the World Anti-Doping Code (the Code), including the performance of In- and Out-of-Competition Testing and the review of TUEs.

• Where you have given your consent, we may add information relating to your Sample to information collected for research purposes. This information will be anonymised, and will be used to undertake anti-doping research in the pursuit of enhancing the analytical capabilities used to uphold clean sport.

Categories of data

We collect:

• Information about your unique ADAMS profile consisting of data relating to your identity (name, nationality, date of birth, gender, sport(s) and discipline(s) you compete in, organizations and/or sports federations to which you belong, an indication of whether you compete at an international or national level, and whether you are a National- or International-Level Athlete in accordance with the rules of your International Federation and/or UK Anti-Doping);

• Data relating to your whereabouts (e.g., training, competitions, travel, periods spent at home, on vacation, or other regular or exceptional activities);

• Data relating to test distribution planning (including for any testing pools you are part of);

• Data relating to your TUE, if any;

• Data relating to Doping Control (Sample collection and handling, laboratory analysis, results management, hearings and appeals);

• Data relating to the Athlete Biological Passport; and

• Data contained in your laboratory analysis results. These include: detection of a Prohibited Substance, its Metabolites or Markers or any evidence of Use of a Prohibited Method identified on the Prohibited List; detection of the presence of other substances not included in the Prohibited List, as may be directed by WADA from time to time pursuant to the monitoring program described in Article 4.5 of the Code; longitudinal profiles; or results from other analyses that may be developed in future to identify the presence of Prohibited Substances.

Responsible Entity

• Your Doping Control-related data will be collected by United Kingdom Anti-Doping Limited (‘UK Anti- Doping’, ‘UKAD’, ‘we’, ‘us’), acting pursuant to the Code or through an authorised Sample Collection Authority and/or Results Management Authority. UKAD shall be principally responsible for ensuring the protection of your data.

• UK Anti-Doping will use ADAMS to process and manage, including disclosure to authorised recipients, your Doping Control-related data.  In addition, WADA will access and process certain of your data in ADAMS (i.e., TUE data, laboratory analysis results, Athlete Biological Passport, sanctions and whereabouts data) to fulfil its responsibilities under the Code.

Disclosures

• Your Doping Control-related data will be made available to authorised Anti-Doping Organisations – for instance, designated National Anti-Doping Organisations, International Federations, National Olympic Committees, Major Event Organisations or national sporting federations– in accordance with the Code, and processed in accordance with the anti-doping provisions of the Code.

• Your Doping Control-related data will also be made available, in part, to WADA, which will need to process certain information in order to fulfil its obligations and responsibilities under the Code.

• WADA-accredited laboratories will need to receive your Sample or specimen and possibly other data relating to you; however, such laboratories will only be provided with de-identified, key-coded Sample(s) or specimen(s) and data that will not enable the laboratories to identify you.

• The Anti-Doping Organisations, WADA and accredited laboratories will process your Doping Control-related data only for the purpose of ensuring harmonised, coordinated and effective anti-doping programs in sport. Your data will not be used for research purposes unless you have provided specific consent on your UKAD Doping Control Form. All Samples or specimens used for anti-doping research purposes will be anonymised.

International Transfers

• Your Doping Control-related data may be made available to persons or parties, including WADA and Anti-Doping Organisations, located outside the country where you reside, including Switzerland and Canada. In some other countries, data protection and privacy laws may not be equivalent to those in your own country.

• Your Doping Control-related data will be held in ADAMS, a web-based database management tool hosted in data centres located in Canada and maintained by WADA on behalf of Anti-Doping Organisations using ADAMS. Strong technological, organisational and other security measures have been applied to ADAMS to maintain the security of the data it contains.

Your rights

• You may be entitled to ask UKAD or WADA for a copy of your information, to correct it, erase or restrict its processing, or to ask us to transfer some of this information to other organisations. You may also have rights to object to some processing, and, where we have asked for your consent to process your data, to withdraw this consent. These rights may be limited in some situations – for example, where we can demonstrate that we have a legal requirement to process your data. In some instances, this may mean that we can retain data even if you withdraw your consent.

• Where we require personal data to perform our functions as an Anti-Doping Organisation under the Code, including the collection of information on a UKAD Doping Control Form, then provision of such data is mandatory: if you fail to provide information you are obliged to provide under the Code then this may itself be an anti-doping rule violation.  In all other cases, provision of requested personal data is optional and will not have consequences if provision is refused.

• We hope that we can satisfy queries you may have about the way we process your data. If you have any concerns about how we process your data, you can get in touch at ukad@ukad.org.uk or to UKAD, Fleetbank House, 2-6 Salisbury Square, London, EC4Y 8AE. If you are in a registered testing pool, you can also directly access and review certain information relating to you in your single Athlete profile within ADAMS.

• If you have unresolved concerns you also have the right to complain to the Information Commissioner’s Office.

Retention

• Your Doping Control-related data will be stored in ADAMS for a minimum period of ten years, being the period within which an action can be commenced following a violation of an anti-doping rule contained in the Code. If you are part of the Athlete Biological Passport program, this period also applies to your whereabouts information. If you have been sanctioned by UKAD and subject to a period of Ineligibility, your whereabouts information shall be retained by UKAD for the duration of that period of Ineligibility. Otherwise, any whereabouts information is only retained in ADAMS for 18 months.

Capitalised Terms

• Capitalised terms used on this notice have the same meaning given to them in the UK Anti-Doping Rules or International Standard for Testing and Investigations (as appropriate).

UKAD Athlete Information Notice - Doping Control Related Data (800 k)

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